Vincore HRMS · Last Updated: October 6, 2026
Welcome to Vincore HRMS ("App", "we", "our", or "us"). Vincore HRMS is an employee management and attendance application designed to help organizations manage employee attendance, leaves, tasks, documents, payroll-related information, and other HR operations.
This Privacy Policy explains how we collect, use, store, and protect information when you use the Vincore HRMS application.
When attendance functionality is enabled by your organization, the App may collect:
Location information may be used to verify whether an employee is within the permitted workplace/geofence during attendance activities.
If selfie-based attendance or identity verification is enabled, the App may request access to the device camera and collect:
The App may allow employees to upload or access:
The information collected through Vincore HRMS may be used to:
Vincore HRMS may request access to your device location when attendance or location-based functionality is enabled.
Location information may be used to verify workplace presence, validate attendance check-in and check-out, apply organization-defined geofencing rules, and maintain attendance records.
The App may request camera permission when a feature requires capturing a selfie or photograph. Photos may be used for selfie-based attendance, employee identity verification, profile photographs, and other organization-authorized HR functions.
The App does not access your camera without the relevant permission.
Your information may be accessible to authorized personnel of the organization using Vincore HRMS, such as HR administrators, company administrators, authorized managers, and other authorized personnel.
We may also use trusted service providers necessary to operate the application, including hosting, database, authentication, storage, analytics, or infrastructure providers.
We do not sell or rent your personal information to third parties.
We may disclose information where required by applicable law, legal process, or to protect the rights, security, and safety of users or the service.
We take reasonable technical and organizational measures to protect personal information from unauthorized access, alteration, disclosure, or destruction.
Information transmitted between the App and our servers is protected using appropriate security measures, including encryption in transit where supported by the relevant service.
However, no electronic transmission or storage system can be guaranteed to be completely secure.
We retain information for as long as reasonably necessary to provide the services and fulfill the purposes described in this Privacy Policy.
Employee records may also be retained by the organization using Vincore HRMS according to its internal policies, legal requirements, and applicable regulations.
When information is no longer required, it may be deleted or anonymized in accordance with applicable policies and legal requirements.
Users may request deletion of eligible personal information by contacting their organization/HR administrator or by contacting us using the details provided below.
Certain information may need to be retained where required for legitimate business purposes, legal obligations, security, dispute resolution, or regulatory requirements.
Vincore HRMS is intended for use by employees and organizations and is not directed toward children.
We do not knowingly collect personal information from children for purposes unrelated to the intended functionality of the service.
The App may rely on third-party services for hosting, authentication, database management, notifications, analytics, storage, or other technical functionality. Such services may process information according to their own privacy policies and applicable agreements.
Vincore HRMS may be provided to you by your employer or organization.
If your account is managed by an organization, that organization may control your employee information and may have access to information generated through your use of the App, including attendance, leave, task, document, and other HR-related records.
Depending on applicable law, you may have rights regarding your personal information, including the right to:
We may update this Privacy Policy from time to time. Any changes will be reflected by updating the "Last Updated" date at the top of this Privacy Policy.
By using Vincore HRMS, you acknowledge that you have read and understood this Privacy Policy and agree to the collection and use of information as described above.